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A buyer's checklist for a team workspace
Twelve questions to ask before you pick chat, meetings and docs software, whether hosted or self-hosted.
Questions
1. How many people, now and in a year?
Per-seat plans grow with headcount.
2. What do we pay for chat, meetings, docs and tasks today?
Add them up; a bundle may replace several lines.
3. Where must data live?
Some teams need messages on their own server.
4. Who will run it?
Self-hosting needs someone for updates, HTTPS and backups.
5. Can we export everything?
Check chat, files and docs.
6. What must integrate?
List your top three integrations.
7. How are meetings handled?
Recording, transcripts, guests and screen share.
8. What does search cover?
Messages, docs and files, in your languages.
9. What admin controls do we need?
Roles, two-step login, audit log, SSO.
10. How will AI agents connect?
MCP support and token controls.
11. What is the exit plan?
How easily can we move away later?
12. Can we pilot first?
Run it beside the old tool for two weeks.
Where Dock fits
Dock is built for small teams that want chat, meetings, docs, tasks and AI agents in one self-hosted app. See pricing and the comparison pages.